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Notes
about the travel data
The data provided
herein has been extracted from reports provided to the University by
its current travel agency contractors and the University’s current
form of payment provider. The University has reviewed the data and
believes the information to be a reasonable reflection of the
University’s travel volume and pattern. However, the University
cannot guarantee the accuracy of the information.
Please note the
following:
Air Data:
Sales amounts and
ticket prices reflect gross selling price including tax.
Sales amounts are
net of refunds.
Average Ticket
Price (ATP) calculated by dividing net sales (sales $ less refund
$) by net transactions (# sales transactions less # refund
transactions).
Hotel Expenditures:
Because more than 70%
of the UT System’s business travelers attend conferences and
meetings, many of the UT System travelers and planners have been making
their hotel arrangements directly through the conference hotel or
through the conference organizer. Although many conference hotels
can be booked by a travel agency at a commissionable rate,
University travelers have not yet been coached on the possibility of
booking their hotel through an agency. The Agency Contractors will
be encouraged to actively sell their hotel services and remind
faculty and staff of the Contractor’s "one-stop-shop."
Because of heavy direct-supplier hotel purchasing, the University
points out that the data provided reflects the University’s total
hotel expenditures. The University anticipates that less than 20% of
the University’s total hotel expenditures will actually be made
through the contracted agencies. Once the program has been
established and the agencies have had the opportunity to actively
sell their hotel services, an increase in the percentage of hotels
booked through the agency should be expected.
For proposal
preparation purposes, Agencies should use the following hotel
figures as a reasonable agency booking percentage:
- UT System Hotel Volume Booked with
Partner Contractor
= $1
million ($10 million total hotel spend x 50% [% of total to
Partner] x 20% [% of hotel bookings made through agency]).
- UT System Hotel Volume Booked
with Business-Alliance =
$100,000 ($10 million total hotel spend x 20% [% of total to
Alliance] / 4 [# of Business Alliance Agencies] x 20% [% of
hotel bookings made through agency]).
- UT System Hotel Volume Booked
with Student/Retail-Alliance =
$100,000 ($10 million total hotel spend x 5% [% of total to
Student/Retail] x 20% [% of hotel bookings made through agency].
Car Expenditures:
Approximately 50% of all rental
car bookings are made through contracted travel agencies.
Contractors will be encouraged to sell their rental car services and
remind faculty and staff of the Contractor’s
"one-stop-shop." The University points out that the data
provided reflects the University’s total rental
car expenditures. The
University anticipates that less than 50% of the University’s
total rental
car expenditures will actually be made through the
contracted agencies. Once the program has been established and the
agencies have had the opportunity to actively sell their rental car
services, an increase in the percentage of rental cars booked
through the agency should be expected.
For proposal
preparation purposes, Agencies should use the following rental car
figures as a reasonable agency booking percentage:
- UT System Rental Car Volume Booked
with Partner Contractor
=
$500,000 ($2 million total rental car spend x 50% [% of total to
Partner] x 50% [% of rental car bookings made through agency]).
- UT System Rental Car Volume
Booked with Business-Alliance =
$50,000 ($2 million total rental car spend x 20% [% of total to
Alliance] / 4 [# of Business Alliance Agencies] x 50% [% of
rental car bookings made through agency]).
- UT System Rental Car Volume
Booked with Student/Retail-Alliance =
$50,000 ($2 million total rental car spend x 5% [% of total to
Student/Retail] x 50% [% of rental car bookings made through
agency].
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